MINUTES OF THE FTFO ANNUAL GENERAL MEETING 14 JUNE 2017
Shatford Centre, Penticton
- Call to Order: Jim Beattie called the meeting to order.
- Welcome to Members and Guests: Jim Beattie welcomed members and guests and introduced the 2016/17 Board members.
- The collection of dues was completed before the meeting started.
- Introductions: Victoria Ritchie introduced the guest speaker, Dan Nixon, who spoke about his program at UBC and his experience with climate change issues on campus. He also spoke eloquently about his visit to and experiences in Tanzania in bringing aid to that country.
- Confirmation of Quorum: Jim Beattie confirmed that there was a quorum present (5 members).
- Approval of Agenda: Moved M. Healey/R. Kildaw that the Agenda be approved. CARRIED.
- Minutes of 2016 AGM from 20 September 2016: Davies read the Minutes from the Annual General Meeting held 20 September 2017. Moved V. Ritchie/B. Park that the Minutes be approved. CARRIED.
- There was no business arising from the Minutes.
Jim Beattie read his report as Chair. Moved E. Kildaw/V. Ritchie that the report be accepted. CARRIED.
Kathleen Davies presented the Treasurer’s Report which included the Statement of Operations for the year ending 31 December 2016 and the balance in the FTFO Account as at 31 May 2017. Moved R. Kildaw/S. Ross that the report be accepted. CARRIED.
Jim Beattie presented the Alternative Energy Symposium report. Barry Loewen mentioned that Earth Day and the RV Show competed with our potential audience for the symposium. Moved L.McDonald/D. Bersea that the report accepted. CARRIED.
Brita Park presented the Education Committee report.
Michael Healey recommended t-shirts with the slogan: “It’s real, it’s us, it’s bad, we can stop it.” Moved K. Davies/J.Brock that the report be accepted. CARRIED.
Barry Loewen presented the Solar Garden Committee report.
Moved J. Flaman/R.Kildaw that a letter of appreciation be sent to the City of Summerland and that there be follow up with the City of Penticton on progress. CARRIED. Moved B.Park/M. Holm that the report be accepted. CARRIED.
- 2018 Membership Dues:
Davies explained that Bylaw 2.4 requires that the annual membership dues must be determined at the annual general meeting of the Society. Moved J. Flaman/R. Kildaw that the membership fees for 2018 remain the same as for 2017, i.e., adult member $20 and student member $5. Moved M. Healey/J. Corbett that the motion be amended to provide for a new category of membership dues, $35 for a family.
Flaman and R. Kildaw agreed with the amendment. The amended motion was CARRIED.
Discussion: Information re payment of dues by e-transfer is to be added to the website.
- Election of Directors for 2017-2018:
Moved V. Ritchie/K. Davies that J. Beattie be elected as director. Beattie accepted the nomination. CARRIED.
Moved V. Ritchie/J. Beattie that B. Park be elected as director. Park accepted the nomination. CARRIED.
Moved V. Ritchie/B. Park that J. Flaman be elected as director. Flaman accepted the nomination. CARRIED.
Moved V. Ritchie/M. Healey that L. McDonald be elected as director. McDonald accepted the nomination. CARRIED.
Moved V. Ritchie/J. Beattie that J. Corbett be elected as director. Corbett accepted the nomination. CARRIED.
Moved V. Ritchie/B. Park that K. Davies be elected as director. Davies accepted the nomination. CARRIED.
Moved V. Ritchie/J. Flaman that M. Holm be elected as director. Holm accepted the nomination. CARRIED.
Moved V. Ritchie/J. Beattie that M. Healey be elected as director. Healey accepted the nomination. CARRIED.
12. Bylaw Amendments:
Davies explained that the proposed changes to the current Constitution and Bylaws were proposed by special resolution to the Annual General Meeting to (1) satisfy the need for the Constitution and Bylaws to comply with the requirements of the new Societies Act 2015, and (2) as the result of a general review of the document’s provisions.
Moved K. Davies/J. Flaman that the Constitution be changed to delete paragraphs 3 and 4. CARRIED.
Moved K. Davies/M. Healey that, where it appears in the document, “Society Act” be changed to say “Societies Act”. CARRIED.
Moved K. Davies/M. Healey that a new PART 2 be added to the Bylaws to read:
PART 2 – OPERATIONS OF THE SOCIETY
2.1 The purposes of the Society shall be carried on without purpose of gain for its members, and any income, profits or other accretions to the Society shall be used in promoting the purposes of the Society.
2.2 In the event of the winding-up or dissolution of the Society, all the funds and assets of the Society remaining after the satisfaction of its debts and liabilities shall be given or transferred to such organization or organizations having purposes similar to the purposes of this Society as may be determined by its members at the time of winding-up or dissolution and if effect cannot be given to the aforesaid provision, such funds and assets shall be given or transferred to such other organization or organizations as may be so determined by such members; provided in any case that to qualify as a organization eligible to receive any funds or assets of the Society, such organization must be a registered charity under provisions of the Income Tax Act or a department or agency of the federal or provincial government.
Moved K. Davies/J. Flaman that all subsequent PARTS and paragraphs of the Bylaws be renumbered accordingly. CARRIED.
Moved K.Davies/B. Loewen that paragraph 3.4 be changed from
“Notice of a general meeting must specify the place, day and hour of the meeting and, in case of special business, the general nature of that business.” to –
“Written notice of a general meeting shall specify the date, time and location, and, in case of special business, the general nature of that business, and shall be sent to every member of the Society at least 14 days and not more than 60 days before the meeting.” CARRIED.
Moved K. Davies/R. Ingram that paragraph 11.1 be changed from:
“A notice may be given to a member, either personally or by mail to the member at the member’s registered address.” to
“A notice may be given to a member either personally or by mail to the member at the member’s registered address, or, if the intended recipient has provided an email address for that purpose, by email to that email address.” CARRIED.
- General Discussion:
The following topics were directed to the new Board for consideration:
- Kildaw: the communication of the economics of solar panels to the public.
- Park: FTFO should promote “unsexy” environmentally conscious things.
- Flaman: investigate the means by which funds can be more readily available for those wanting to invest in alternative energy.
- Moved B. Park that the meeting be adjourned.